Funeral repatriation route guide
Repatriation from United States to Japan
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Repatriation from United States to Japan: what to expect
Japanese Americans and American nationals of Japanese descent maintain strong family ties to Japan, making the United States to Japan corridor a consistent repatriation route. California, Hawaii, and New York have long-established Japanese American communities. Japan requires MOFA export approval, the Burial Permit (Maiso Kyoka), and a sanitised coffin certificate before remains can depart. The Japanese Embassy in Washington DC handles consular matters for Japanese families affected by a death in the United States. (Japanese Ministry of Foreign Affairs, MOFA, 2025.)
- Key documents: US death certificate (state-issued, certified copy) and Embalming certificate
- Documentation takes 5-14 days depending on the state. New York and California take longer.
- British Embassy in Washington DC and consulates across the US register the death and advise.
- A post-mortem may be ordered by the state medical examiner or county coroner for unexpected deaths.
- Japan Embassy in Washington DC can advise on documentation. They cannot fund repatriation.
In Japan
When the body arrives in Japan
The Japanese funeral director (sosogiya) takes custody at Narita International (NRT) or Kansai International (KIX) cargo terminal. The municipality (shi/ku/cho/son) registers the death in the koseki (family register). A sanitised coffin certificate and laissez-passer must accompany the remains. The Ministry of Health, Labour and Welfare (MHLW) regulations apply to the import of human remains. Documents not in Japanese require certified Japanese translation. (Japanese Ministry of Foreign Affairs, MOFA, 2025.)
Consular support
Japanese Embassy in Washington DC can advise on documentation requirements for repatriation to Japan. Japanese Ministry of Foreign Affairs (MOFA) emergency line: +81 3 3580 3311 (24 hours). The Japanese Embassy cannot pay for or arrange repatriation.
The process
What happens after a death in the USA
Call 911 for emergency services. Death must be certified by a licensed physician or medical examiner. Each US state issues its own death certificate. An embalming certificate is required for international repatriation. The funeral home handles the transit permit application.
Step by step
Timeline: United States to Japan
Immediate steps after death
Day of death. Call +44 (0)20 7008 5000 (FCDO) or +81 3 3580 3311.
Family or travel insurer
Death certified by physician or medical examiner. State death certificate issued.
State-specific. NY and CA take longer. Medical examiner investigation adds time.
Local funeral director and state civil records
Japan Embassy in Washington DC notified
Simultaneous with Step 1. Embassy/Consulate registers the death with UK authorities.
Family or repatriation specialist
Embalming and preparation
US funeral industry is professional and internationally experienced.
Licensed local funeral director
Transit permit, health certificate, and all export documentation obtained
Allow 5-14 days depending on state.
Local funeral director and authorities
Air cargo to Japan
Once all documentation complete. British Airways, Virgin Atlantic, American Airlines serve routes.
Repatriation specialist and airline cargo
Japan funeral director takes custody. receiving funeral director coordinates with local authorities.
Within 24 hours of arrival.
Receiving funeral director
Common questions
FAQs: repatriation from United States to Japan
In a straightforward case, repatriation from the USA to the UK takes 7-10 days. Most cases take 10-21 days. Complex cases involving a county coroner investigation can take 3-8 weeks.
Yes. Each US state has its own medical examiner or coroner, its own death certificate format, and its own processing timelines. New York City and Los Angeles County have high caseloads and longer processing times. Smaller states are generally faster.
The core documents are: US death certificate (state-issued, certified copy), Embalming certificate, Transit permit for human remains, and Passport of the deceased.
The British Embassy in Washington DC and consulates across the US can register the death with UK authorities, provide a list of local funeral directors, and advise on documentation. They cannot pay for or arrange repatriation. Japanese Embassy in Washington DC can advise on documentation requirements for r.
The Japanese funeral director takes custody at Narita (NRT) or Kansai (KIX) cargo terminal. The municipality registers the death in the koseki. A sanitised coffin certificate and laissez-passer must accompany the remains. Documents not in Japanese require certified Japanese translation. The receiving funeral director coordinates with the municipal office and health authorities.
Yes. Cremation in the USA and bringing ashes home to the UK is simpler and less costly. You will need the state death certificate and cremation certificate. Ashes can be carried on a passenger flight to the UK.
We are here to help, any time of day or night
If your loved one has passed away in United States, please do not face this alone. Our team will guide you through every step of bringing them home.
Reviewed by the Repatriate Service editorial team. Information sourced from UK Foreign, Commonwealth & Development Office (FCDO) guidance, official embassy contacts, and professional repatriation experience. Updated June 2026.
Sources: FCDO gov.uk · United States repatriation guide · Frequently asked questions