Funeral repatriation route guide
Repatriation from the Netherlands to Mongolia
For families bringing someone home to Mongolia. Send the details any time and we will take it from there.
Key facts
Repatriation from the Netherlands to Mongolia: what to expect
Repatriation from the Netherlands to Mongolia follows Netherlands's civil registration and export procedures. Most cases take 2-4 weeks.
- Key document: akte van overlijden (death certificate from the local gemeente)
- Documentation takes 5-10 days. Appoint a specialist on day one.
- Netherlands is a Hague Apostille member (1960). This simplifies document authentication.
- Documentation is issued in Dutch. Certified translation is required where needed.
The process
What happens after a death in the Netherlands
Call 112 for emergency services. Death is registered with the local gemeente (municipality) in the BRP (Municipal Personal Records Database). The official death certificate is the akte van overlijden. The Officier van Justitie (public prosecutor) takes jurisdiction for violent, suspicious, or unexplained deaths. The Netherlands is a founding Hague Apostille Convention member since 1960.
Step by step
Timeline: Netherlands to Mongolia
Immediate steps after death. Report to local emergency services and contact a specialist at once.
Day of death. Contact the embassy or consulate of the person's own country.
Family or travel insurer
Death registered. Akte van overlijden (death certificate from the local gemeente) obtained from local gemeente (municipality), Basisregistratie Personen (BRP).
Registration must occur promptly. The Officier van Justitie investigates violent or suspicious deaths. Body release requires formal clearance before repatriation can proceed.
Local funeral director and civil registry
Embassy or consulate notified. Notify the Embassy of Mongolia in the Netherlands. Hague Apostille applies (2009). Allow extra time given Mongolia's size and low population density.
Simultaneous with Step 1. Embassy provides list of local funeral directors.
Family or repatriation specialist
Embalming and preparation for international air transport.
After body released by authorities.
Licensed local funeral director
All export permits and authenticated documents obtained. The akte van overlijden is issued in Dutch. Certified translation is required for non-Dutch-speaking destinations.
Allow 5-10 days. Cannot begin until death certificate issued.
Local funeral director and authorities
Air cargo from Amsterdam Schiphol (AMS), Rotterdam The Hague (RTM), or Eindhoven (EIN) to Chinggis Khaan International Airport (ULN), Ulaanbaatar.
Once all documentation complete.
Repatriation specialist and airline cargo
Mongolian funeral director takes custody at cargo terminal at Chinggis Khaan International Airport (ULN), Ulaanbaatar. Civil Registration Department (Ministry of Justice and Home Affairs) notified within the 28-day reporting window. Apostille issued separately by the Ministry of Foreign Affairs and Trade. Death certificate issued in Mongolian.
Within 24-48 hours of arrival.
Receiving funeral director
In Mongolia
When the body arrives in Mongolia
The Mongolian funeral director takes custody at the cargo terminal at Chinggis Khaan International Airport (ULN) in Ulaanbaatar. Death must be reported to the local civil registration office within 28 days; the Civil Registration Department of the General Authority for Intellectual Property and State Registration, under the Ministry of Justice and Home Affairs, issues the certificate. Apostille certification is handled separately by the Ministry of Foreign Affairs and Trade. Mongolia is a Hague Apostille Convention member since 31 December 2009. Death certificates are issued in Mongolian.
Consular support
Embassy of Mongolia in the Netherlands: contact the Mongolian Embassy for documentation guidance. Hague Apostille applies (Mongolia joined 2009). Certified translation into Mongolian is required for foreign-language documentation.
Related guides
More repatriation guidance
Common questions
FAQs: repatriation from the Netherlands to Mongolia
Embassy of Mongolia in the Netherlands: contact the Mongolian Embassy for documentation guidance. Hague Apostille applies (Mongolia joined 2009). Certified translation into Mongolian is required for foreign-language documentation.
In a straightforward case, repatriation from the Netherlands to Mongolia takes 2-4 weeks. The fastest cases complete in 7-14 days. Complex cases involving criminal investigation or remote locations can take 4-8 weeks.
The core documents are: akte van overlijden (death certificate from the local gemeente), embalming certificate, freedom from infection certificate, passport of the deceased, and all required export permits. The akte van overlijden is issued in Dutch. Certified translation is required for non-Dutch-speaking destinations.
The Mongolian funeral director takes custody at the cargo terminal at Chinggis Khaan International Airport (ULN) in Ulaanbaatar. Death must be reported to the local civil registration office within 28 days; the Civil Registration Department of the General Authority for Intellectual Property and State Registration, under the Ministry of Justice and Home Affairs, issues the certificate. Apostille certification is handled separately by the Ministry of Foreign Affairs and Trade. Mongolia is a Hague Apostille Convention member since 31 December 2009. Death certificates are issued in Mongolian. All documentation from the Netherlands must be in order before the body is released for the funeral.
Yes. Cremation in the Netherlands is an option in most cases, though local authorities must release the body before cremation can take place. You will need the death certificate, cremation certificate, and an export permit for the ashes. Ashes are simpler to transport than a body and carry lower cargo costs. Ask our team for specific guidance on your case.
Repatriation from the Netherlands to Mongolia takes 4-6 weeks standard, longer than many comparable corridors. Mongolia's civil registration and its Hague Apostille certification are handled by two separate authorities, the Ministry of Justice and Home Affairs and the Ministry of Foreign Affairs and Trade, which adds a coordination step. Ulaanbaatar's Chinggis Khaan International Airport is the only realistic reception point given the country's size and low population density.
We are here to help. Send us the details, any time
If your loved one has died in the Netherlands, please do not face this alone. Send us the details and we will explain what happens next and prepare a quote for bringing them home to Mongolia.
Reviewed by the Repatriate Service editorial team. Information sourced from official government and embassy guidance and professional repatriation experience. Facts last checked September 2026; page updated .
Sources: Official guidance on a death in the Netherlands (gov.uk) · Netherlands repatriation guide · Frequently asked questions