Funeral repatriation route guide
Repatriation from Netherlands to Japan
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What happens after a death in Netherlands
Call 112 for emergency services. Death is certified by a registered physician. The overlijdensakte (death certificate) is registered with the local gemeente (municipality) Burgerlijke Stand (civil registry). The Officier van Justitie (public prosecutor) takes jurisdiction for violent or unexplained deaths. The Netherlands is an EU member and Hague Apostille Convention member.
Key facts
Repatriation from Netherlands to Japan: what to expect
Dutch nationals in Japan include business professionals, academics, and representatives of the longstanding Netherlands-Japan commercial relationship, one of the oldest bilateral ties in Japan's modern history. Japan and the Netherlands have maintained diplomatic relations since 1858, when the Treaty of Amity and Commerce was signed. Dutch documentation (overlijdensakte) requires certified Japanese translation for the municipal office (shiyakusho). The Japanese Embassy in The Hague handles consular matters. (Japanese Ministry of Foreign Affairs, 2025.)
- Key document: overlijdensakte (death certificate, in Dutch) (in Dutch)
- Documentation takes 3-5 days. Appoint a specialist on day one.
- British Embassy or High Commission in The Hague registers the death and advises. They cannot fund repatriation.
- Death must be registered with the gemeente (municipality) Burgerlijke Stand (civil registry) promptly.
- Japan Embassy in The Hague can advise on documentation. They cannot fund repatriation.
Step by step
Timeline: Netherlands to Japan
Immediate steps after death
Day of death. Call +44 (0)20 7008 5000 (FCDO) or +81 3 3580 3311.
Family or travel insurer
Death registered. Overlijdensakte (death certificate, in dutch) obtained.
Death must be registered with the gemeente (municipality) Burgerlijke Stand (civil registry). Violent or unexplained deaths (Officier van Justitie) may delay this step.
Local funeral director and registry
Japan Embassy in The Hague notified
Simultaneous with Step 1. Embassy provides a list of local funeral directors.
Family or repatriation specialist
Embalming and preparation.
After body released by authorities.
Licensed local funeral director
All export documentation and permits obtained.
Allow 3-5 days. Cannot begin until death certificate issued.
Local funeral director and authorities
Air cargo to Japan
Once all documentation complete.
Repatriation specialist and airline cargo
Japan funeral director takes custody. Receiving funeral director coordinates with local authorities.
Within 24 hours of arrival.
Receiving funeral director
Common questions
FAQs: repatriation from Netherlands to Japan
In a straightforward case, repatriation from Netherlands to Japan takes 3-7 days. The fastest cases complete in 2-5 days. Complex cases can take 2-4 weeks or longer.
Death must be registered with the gemeente (municipality) Burgerlijke Stand (civil registry) promptly. Violent or unexplained deaths (Officier van Justitie) may add time before the body can be released.
The core documents are: overlijdensakte (death certificate, in Dutch) with certified translation where required, embalming certificate, export permit, freedom from infection certificate, and passport of the deceased. Your repatriation coordinator handles obtaining these on your behalf.
The Japan Embassy in The Hague can assist with document authentication and advise on repatriation requirements. They cannot pay for or arrange repatriation. Contact the Japan Embassy in The Hague as soon as possible after the death.
Violent or unexplained deaths (Officier van Justitie) may trigger a post-mortem examination. This adds time: the body cannot be released until the authorities authorise it.
The Japanese funeral director takes custody at Tokyo Narita (NRT) or Kansai (KIX) cargo terminal. The shibo todoke must be submitted to the local municipal office within seven days. A burial permit is required. Japan has near-universal cremation; remains are presented as kotsuage after the ceremony. All foreign documents require certified Japanese translation. The receiving funeral director coordinates with local authorities.
Cremation in the Netherlands is widely available. You will need the local death certificate, cremation certificate, and relevant export documentation. Your repatriation specialist can advise on the current position.
In Japan
When the body arrives in Japan
The Japanese funeral director (sogisha) takes custody at Tokyo Narita (NRT), Tokyo Haneda (HND), or Kansai (KIX) cargo terminal. The shibo todoke (death notification) must be submitted to the local municipal office (shiyakusho or kuyakusho) within seven days of arrival. A burial permit is required before final disposition. Japan has near-universal cremation; the remains (kotsuage) are presented to the family after cremation. All foreign documents not in Japanese require certified Japanese translation. (Japanese Ministry of Foreign Affairs, 2025.)
Consular support
Japanese Embassy in The Hague can advise on documentation requirements for repatriation to Japan. Japanese Ministry of Foreign Affairs emergency line: +81 3 3580 3311 (24 hours). The Japanese Embassy cannot pay for or arrange repatriation.
We are here to help, any time of day or night
If your loved one has passed away in Netherlands, please do not face this alone. Our team will guide you through every step of bringing them home.
Reviewed by the Repatriate Service editorial team. Information sourced from UK Foreign, Commonwealth & Development Office (FCDO) guidance, official embassy contacts, and professional repatriation experience. Updated June 2026.
Sources: FCDO gov.uk · Netherlands repatriation guide · Frequently asked questions